Site and Study Permissions

Site Permissions control a user’s access to site-wide features, such as the Registry and the Site Admin tab. Each user can only have one level of Site Permission.
Study Permissions, on the other hand, control access to study-specific data and functions. Users can have different permission levels for different studies, allowing for flexible access depending on their role in each study. Study Permissions are where Read-Only access is applied.

Note:

Site Admins can enroll new users, lock and unlock user accounts, and manage both site-level and study-level permissions. More information found in this article Managing Users.
Site Managers can update study-level permissions for the studies they have access to.

None
No site-wide permissions. Users can only access the studies they are assigned to and cannot access the Registry or Site Admin.
Registry Access Only
Can access and use the Registry but cannot access the Site Admin tab.
Site Manager & Registry Access
Can access the Registry and Site Admin only for studies they are assigned to. Cannot modify or manage unassigned studies.
Site Admin & Registry Access
Full access to the Registry and Site Admin across all studies, including:
- Adding or disabling users
- Importing and exporting data
- Managing study assignments and settings

Site Permissions	Registry	Site Admin	Manage Users	Import/Export
None	No	No	No	No
Registry Access Only	Yes	No	No	No
Site Manager & Registry Access	Yes	Yes	Study Specific	Study Specific
Site Admin & Registry Access	Yes	Yes	All	All

Read-Only
Provides view-only access to studies, participants, dashboards, and reports. Users cannot create, edit, or delete data, send emails or text messages, or modify any study or system settings.
RA – Registry Access
Grants access to the Registry only. Users can view and modify a participant’s contact methods, demographics, family information, and custom variables. They can also view and add comments, send and view emails or text messages, add contacts, manage consents, and view forms. Users with this access level cannot move participants to other studies.
Leader
Allows access to all participant-level data but does not include access to Study Settings. This role is commonly assigned to lab coordinators, recruiters, or staff responsible for managing participants and day-to-day study activities.
Admin
Provides full access to all study pages and Study Settings. Users with this permission level can manage participants, configure study settings, and oversee all study-level functionality.

Study Permission	Registry	Site Admin Tab	Add Users	Import / Export	Change Settings
Read-Only	Yes	No	No	No	No
RA - Registry Access	Yes	No	No	No	No
Leader	Yes	Yes	No	No	No
Admin	Yes	Yes	Yes	Yes	Yes

Access roles in Ripple control user permissions and help protect participant privacy. Roles are managed at both the Site and Study levels, with each level defining different access rights. This article summarizes how roles work and where they can be managed.